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Bewerk vacature
20 december 2021
Ask Phill

Management Assistant at Ask Phill

Amsterdam
32-40 uur per week

Vereiste ervaring

2 jaar

Opleidingsniveau

MBO

Standplaats

Amsterdam

Aantal uur / periode

32-40 uur per week

Salarisindicatie

Nader te bepalen

Ask Phill

Our mission is to set the industry standard for designing, developing and growing a D2C e-commerce experience.

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Management Assistant at Ask Phill

Our mission is to set the industry standard for designing, developing and growing a D2C e-commerce experience. The industry is still young, still growing, and so right now there are no standards for how to build a successful store. We keep ourselves open to experimentation, new ideas and creative freedoms to find innovative ways of developing high quality e-commerce experiences. All employees are encouraged to explore new tools and frameworks, to try out new ideas and, if they work, to teach the rest of the team what they have found. Phill’s 5ive is our initiative for employees to dedicate 5% of their working hours (hopefully soon growing to 10%) to learning a new skill or tool of their choice, firstly to improve themselves and also to expand the collective expertise of the Ask Phill team. Each of us is working together to set the industry standard for D2C e-commerce development and perhaps you have the skills, the energy and the ambition to join our ranks.   The team You’ll join a young, diverse, vibrant and energetic team of professionals who are passionate about what they do and eager to learn more. Remote working is possible if you prefer but we have an Amsterdam canal-front office that’s always packed with friendly faces, warm food and cold beer. We encourage everyone in the team to frequently get together for innovation sessions, dinners, drinks and parties because we believe fostering a strong team spirit amongst all colleagues leads to a better standard of work. We’re big on collaboration and always encourage our separate teams to work together on projects. You’ll work closely with data scientists and designers, learning from them along the way whilst they also learn from you, as we all pitch in to help our clients grow their businesses.

About the job

As Management Assistant you support our three management team members in their daily work. You monitor the progress of agreements. You prepare meetings, collect agenda items and ensure their distribution. You organise agendas, meetings and are responsible for sending out reports, proposals, presentations. You have a hands-on mentality and already have a few years of work experience in a similar position. You like to take on a wide range of tasks and can complete them independently. In addition, you have the right work attitude, you are analytical, motivated to learn new things and you have a flexible attitude (in working hours and your tasks). You are someone who knows how to get things done, you see work and take the initiative. Responsibilities 

  • Schedule appointments and arrange meetings, conferences, and travel
  • Organise and maintain email correspondence and records, following up on pending matters with limited direction
  • Draft correspondence for management’s final approval
  • Agenda management
  • Event planning
  • Support admin related tasks
  • Support with office management related inquiries
  • Email management: pro-active screening and sorting inbox. Filter out what you can, prioritise and make your managers aware of certain topics that come up
  • Communication: send out announcements, newsletters, reports etc. Function as first point of contact for questions or requests from internal and external parties to appointed managers or departments. Liaise with various stakeholders in the company as well as with visitors, customers, suppliers and/or external relation
Dit is wie je bent
  • Fluently spoken and written in Dutch and English
  • You are able to work independently, to identify and solve problems in a timely manner and escalate when necessary
  • You are results-oriented
  • You act as a role model and take ownership of your work
  • You are a real team player with an energetic, cheerful and proactive attitude
  • You know how to deal with pressure, you maintain an overview and you think in solutions
  • You work in a structured way and you know how to prioritise ad hoc matters
  • Working knowledge of Google Sheets, Docs, Slides and Forms

Additional useful experience

  • Education as secretary/ management assistant
Dit is wat je krijgt
  • Work with innovative global lifestyle brands
  • Macbook
  • Flexible working hours
  • 28 annual holiday days + your birthday off
  • Lunch at the office
  • Friday drinks
  • A stimulating working environment: we work hard but we laugh a lot and always have fun
  • Amsterdam canal office
  • Travel reimbursement

Work Talks

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Boek een 70 min consult
Boek een 70 min consult

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