Tour Manager @ Holiday on Ice

KEY DUTIES & RESPONSIBILITIES Representing Holiday on Ice and General Tour management: -       Responsible for the overall daily management and supervision of the touring production (as described below) -       Be the ambassador of the company for the personnel on tour and to any third parties (venue management, promoters, media partners, etc.) -       Act on behalf of general company’s management by upholding and communicating the company policies, resolving disputes, addressing any questions or issues of the touring personnel -       Contribute to the hospitality and well-being of the personnel on tour Personnel management -       Responsible as manager for cast, crew, hired staff by providing leadership in all matters, motivating people, keeping the discipline, addressing issues or questions, solving conflicts -       Responsible for quality of life on tour by creating and organizing the best possible conditions to work, travel and live -       Contributing to a good atmosphere by organizing events, showing interest in the life of the group -       Coaching and motivating people Financial management -      Working with and within the running budgets of the production -      Carrying out engagement settlements with the local venues/promoters -      Communicating current levels of expenditure to the Associate Producer and/ or Executive Producer. -      Handling cash money on tour, settling hotel and travel bills. -      Check and give approval to all financial documents prepared by ATM (e.g. pay-roll, day-books) -      Check and monitor the accuracy of the merchandise sales and merchandise cash revenues   Internal information and communication -       Responsible for providing and controlling the updates on the itinerary, work schedules, travel schedules, hotel rooming lists -       Further communicating this information to all departments within the tour and to the external parties such as HOI head office, venues and local promoters, media partners (if needed) -       Cooperate with the marketing teams on organization and execution of the PR and Publicity activites Tour preparation and administration supervising -       Preparing the production by checking on the status of hotel bookings, transportation and work permits/visa’s with the Production- and HR departments -       Supervising the administrative processes taken care of by the assistant tour manager at the start of the tour. -       Providing all personnel with reporting details and other information for the start of the production. -       Once on tour the Tour Manager supervise the assistant tour manager on administrative tasks such as visa and work permits procedures, financial administration and updating personnel files. Personnel transportation and lodging -       Organising the personnel transportation and accommodation on tour within the given budget. This includes, if necessary, selecting, negotiating and contracting the hotels/transport companies -       Be in charge of the actual logistics coordination on tour such as making travel schedules, communicating with the transport companies, informing hotels about rooming list changes and settlement of hotel bills. (These tasks are usually shared with or delegated to the assistant tour manager. However the TM stays the end responsible).   Back-up Local Team/Promoter -       Assisting / facilitating the local teams/promoter with press and media events and monitor the way Holiday in Ice is represented. -       Coordinate in connection with the responsible Country Manager (Germany/France) and local publicity managers the event on location.