Account & Office Assistant at Wieden+Kennedy

Wieden+Kennedy believes that each team member makes a significant contribution to our success.  That contribution should not be limited by the assigned responsibilities outlined in a job description.  Therefore, this job description is designed to outline primary duties, qualifications and job scope, but not limit the employee or the organization to just the work identified. It is our expectation that each team member will offer their services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth. As an Account & Office Assistant you’re part of the Back Office and provide administrative support to several teams. Your main responsibility is to support our five Group Account Directors (GADs), ten Creative Directors (CDs), Head of Communications Planning and Head of Planning on completion of expense reports, submitting timesheets, meeting scheduling and travel arrangements. As you manage multiple calendars and schedules you are able to prioritize conflicting needs. You enjoy supporting people and foster internal connections. It’s important that you understand and live our culture.   Main responsibilities

• Maintain calendars, organize and schedule appointments/meetings
• Ensure timely attendance at meetings
• Gather, organize and submit expense reports
• Gather input and complete timesheets
• Check holidays requests and holiday hours
• Take care of travel needs
• General secretarial duties
• Partner closely with the Executive Assistant on scheduling meetings and team logistics
• Prioritize and distinguish tasks between ‘urgent’ and ‘important’

Personal skills, Qualifications and Special Requirements

• Ability to effectively and appropriately interact with co-workers at a variety of levels, across many disciplines
• A proven track record of gaining trust and respect by consistently demonstrating sound critical thinking skills and maintaining composure in stressful situations
• Excellent interpersonal and communication skills
• High cultural awareness and service-oriented
• Organisational & Planning skills
• Flexibility
• Exceptional initiative, attention to details and follow through skills
• Advertising agency experienced preferred

Closing Statements Wieden + Kennedy is looking for people that relish freedom, diversity and growth. If that sounds like you, we would love for you to apply even if you don’t check every box of the qualifications. Wieden+Kennedy believes that each team member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to just the work identified. It is our expectation that each team member will offer their services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.